Meeting Cost Calculator

Meeting Cost Calculator

Add the number of attendees and an average hourly rate, then press Start Meeting. A live cost ticker counts upward in real time as the meeting runs, so everyone in the room can see exactly what the discussion is costing the company minute by minute. Pause when there is a break, resume when the conversation continues, and reset for the next meeting. The annual projection makes it easy to see what a recurring weekly meeting actually costs over a year.

How to Use

1. Enter the number of attendees sitting in the meeting.
2. Enter the average hourly rate per attendee. Pick a currency from the dropdown on the right.
3. Optionally pick a role preset (Junior Engineer, Senior Engineer, Product Manager, Director and more) to pre-fill a typical hourly rate.
4. Press Start Meeting to begin the live ticker. Watch the cost climb in real time.
5. Use Pause for breaks and tangents, then resume to keep ticking from where you left off.
6. Press Reset to clear the timer and start a new session.

Features

• Live cost ticker – Smooth, real-time updates so every second of the meeting visibly costs money.
• Pause and resume – Pauses the timer for breaks without losing the running total.
• Burn rate breakdown – Shows cost per second, per minute and the total hourly burn rate at a glance.
• Annual projection – Estimates what the meeting costs over a year if it happens weekly, plus the continuous burn rate at full work-year hours.
• Role presets – One-click rates for common roles (Engineer, Designer, PM, Director, Executive).
• Multi-currency – Supports USD, EUR, GBP, CAD, AUD, JPY and INR.
• Privacy-first – Runs entirely in your browser. No salaries leave your device.

When This Helps

• Status meetings – Make a 30-minute weekly status call visible as a real number on the wall.
• Long planning sessions – Track the cost of design reviews, sprint planning or retros that tend to run over.
• Workshops and training – Show stakeholders the true investment of an all-hands or training session.
• Cost-of-delay conversations – Anchor decisions like “should we keep debating?” with concrete numbers.

How the Cost is Calculated

The hourly burn rate is the number of attendees multiplied by the average hourly rate. The live ticker divides that burn rate into per-second cost and increments every animation frame for a smooth ticking effect. The annual projection multiplies the hourly burn rate by 2,080 working hours per year (52 weeks of 40-hour weeks) to estimate the full-year cost if the meeting ran continuously at that rate.